InstaWP began as a simple staging tool in the SaaS landscape. Listening to our clients, we recognized the need for a more robust solution, which drove our evolution into a comprehensive cloud-based platform for WordPress.
Today, InstaWP serves as a powerful ally for site owners and developers, offering a suite of features that span staging, automation, and hosting.
This year, we are on a mission to simplify the complexities of WordPress website management via connected sites. In this guide, we’ll explore how leveraging InstaWP can transform your approach to managing WordPress sites.
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Getting Started with WordPress Site Management for Your Clients
When managing 20 (or 35?) sites for your different clients, you cannot take care of all related operations via the WordPress admin dashboard. You need a good tool to manage multiple WordPress sites without having to spend a lot of time.
For example, InstaWP offers a comprehensive set of features that empower site owners and developers to streamline WordPress site management.
Now, imagine you have connected all these sites to your InstaWP account via the InstaWP Connect plugin. Here’s what you can automate or do faster:
Login to any of your Connected Sites in 1 Click
InstaWP offers a seamless way to access your connected sites with just one click. It’ll make you forget the frustration of managing login credentials or hunting for your admin details.
With this feature, you can quickly jump to any site, making updates and changes instantly without any hassle.
Use a Centralized Site Dashboard
InstaWP’s centralized dashboard provides you with key metrics for all your sites in one place. It is designed to make site management more efficient, with no need for digging through individual site data. Everything you need is right in front of you.
You’ll be able to see uptime, performance, security vulnerabilities, WordPress version, PHP version, and storage usage at a glance.
Enable Auto-Updates & Scheduling
Keeping your WordPress sites up to date can be time-consuming, but with InstaWP, you don’t need to worry about missing updates.
You can set up auto-updates for WordPress core, plugins, and themes to keep your sites secure and running smoothly. If you’d like more control, InstaWP also lets you schedule these updates so you can pick the time that works best for you.
Perform Bulk and Selective Updates for Plugins and Themes
Forget updating each plugin and theme individually. InstaWP enables you to perform bulk updates across multiple sites in just a few clicks.
If you need to update a single plugin or theme, that’s just as easy. InstaWP’s 1-click updates make managing plugins and themes on multiple sites both efficient and simple.
Take care of User Management
Managing users across multiple sites is a breeze with InstaWP.
Rather than logging into each site separately to add or adjust users, InstaWP allows you to manage users centrally for all your connected sites. You can quickly add new users, modify permissions, and manage access for multiple sites, all from one place.
Vulnerability Scanner
InstaWP’s vulnerability scanner is constantly monitoring your sites for known security vulnerabilities. It proactively scans for issues so you can catch them before they become a problem.
With alerts shown directly on your dashboard, you’ll always know when something requires your attention, helping you to keep your sites secure.
Manage Multiple Staging Sites
InstaWP makes it easy to manage multiple staging sites for your connected WordPress sites. This means you can test new features or changes without affecting your live website.
Once you’re satisfied with the changes, you can easily push them to the live site. This feature is also great for making backups, ensuring your live sites are always safe.
Manage WordPress Site Configurations with Ease
InstaWP’s Config Manager simplifies managing your site’s configurations. No more searching through wp-config.php files — everything is organized and accessible directly from your dashboard.
Using this tool, you can adjust your site settings with ease using simple toggles, making configuration management less time-consuming and more straightforward.
View Logs and set Alert Rules
InstaWP lets you set up custom alert rules to receive email notifications about critical site activities. This can include plugin updates, new user additions, or security alerts.
With detailed activity logs available, you’ll have full visibility into the actions happening across your sites, all from one convenient location. You can stay informed without the need to constantly monitor your sites manually.
Ready to let InstaWP make your site management operations easier, faster, and flawless?
WordPress Website Management with InstaWP at a glance
InstaWP offers two distinct plans for managing your WordPress sites: Basic Sites and Advanced Sites.
Both plans for connected sites are designed to meet the needs of WordPress site owners, developers, and agencies, providing a range of features that streamline site management, improve performance, and enhance security.
Basic Sites
The Basic Sites are free. It includes essential management features like:
- Manual Plugin/Theme Updates: Update plugins and themes across your sites manually when needed.
- Magic Login: One-click access to your sites without hunting for login credentials.
- Database Editor: Edit your site’s database with ease for quick adjustments.
- Purge Cache: Clear your site’s cache to ensure changes reflect immediately.
- Manage Users: Add, edit, or remove users from your sites, all in one place.
- Staging (1GB limit): Create staging sites to test changes before pushing them to the live environment.
- Manage WordPress Content: Easily update and manage content on your sites.
Advanced Sites
For those who need more robust features, Advanced Sites are priced at $2 per site and offer everything in the Basic plan, plus additional tools for comprehensive site management:
- Scheduled & Auto Updates: Set up scheduled or automatic updates for WordPress core, plugins, and themes to ensure sites stay up to date effortlessly.
- Config Manager: Simplify site configuration management and make tweaks directly from your dashboard.
- Vulnerability Scanner: Proactively monitor and fix security vulnerabilities before they cause issues.
- White-label: Rebrand the platform to match your company’s identity.
- Increased Staging Limits: Expand staging environments for more complex testing.
- Uptime Monitoring: Track your sites’ uptime to avoid unexpected downtime.
- Client Reporting & Activity Logs: Generate detailed reports and logs to keep clients informed and monitor site activities.
- Performance Monitoring: Track site performance to ensure your sites run smoothly.
- Safe Updates & Backups: Automatic safe updates and backups keep your sites secure.
These plans are ideal when you wish to manage multiple wordpress sites with ease, offering a full range of features at competitive pricing.
| Connected Sites | Features | Pricing |
| Basic Sites | Manual Plugin/Theme Update Magic Login Database Editor Purge Cache Manage Users Staging (1GB limit) Manage WordPress Content | FREE |
| Advanced Sites | Scheduled Updates Auto Updates Settings Config Manager Vulnerability Scanner White-label Staging (increased limits) Uptime Monitoring Client Reporting Activity Logs Performance Monitoring Safe Updates Backups | $2 per site |
How InstaWP’s Pricing Can Scale with Your Agency
As your WordPress site management needs will grow, you will have more sites to manage. InstaWP’s tiered pricing structure is designed to scale with your business, offering more affordable options for agencies with larger portfolios.
Volume Discounts for Large-Scale Management (Advanced Connected Sites)
InstaWP’s volume discount model ensures that the more sites you manage, the less you pay per site. Whether you’re handling 10, 50, or 500 sites, InstaWP adjusts its pricing to match your needs.
Custom Pricing for 500+ sites: If you’re managing a large portfolio, InstaWP provides a flexible pricing structure that adapts to your business requirements.
This scalability allows agencies to grow without worrying about escalating costs, making InstaWP a valuable tool for businesses at every stage of development.
| Up to 10 sites | $2.00 per site |
| 11-25 sites | $1.85 per site |
| 26-100 sites | $1.70 per site |
| 101+ sites | $1.50 per site |
| 500+ sites | Custom pricing |
What’s in the Pipeline for 2025
As InstaWP continues to evolve, new features are on the horizon to further streamline WordPress management. Here are a few exciting developments coming your way:
- Visual Regression: Website monitoring and change detection.
- WooCommerce Dashboard: Manage your eCommerce sites with more detailed reporting and tools.
- White-Label Control Panel: Create a completely branded experience for your clients.
- Batch Install/License Manager Integration: Easily manage plugin licenses across multiple sites.
Why Choose InstaWP for Managing Client Projects?
Managing multiple WordPress sites for clients involves juggling different tasks, from regular updates to ensuring security and performance optimization. InstaWP makes it easier by automating many of these tasks and offering powerful tools to streamline your workflow.
Here’s why InstaWP stands out for client projects:
- Centralized Dashboard: Manage all client sites from a single platform, saving time and improving efficiency.
- Automation: With automated updates, backups, and security scanning, you can reduce manual work and focus on scaling your business.
- Security & Monitoring: Built-in security features such as vulnerability scanning and performance monitoring ensure that your client sites stay secure and run smoothly.
- Staging and Testing: Easily create and manage multiple staging sites to test updates and changes, all without disrupting the live site.
Frequently Asked Questions (FAQs)
1. How can I efficiently manage multiple WordPress sites?
To manage multiple WordPress sites efficiently, consider using a site management platform like InstaWP. It allows you to control all your connected sites from one dashboard, perform bulk updates, monitor performance, and manage backups without needing to log into each site individually.
2. Can I automate updates for multiple WordPress sites?
Yes, with tools like InstaWP, you can automate updates for plugins, themes, and WordPress core across multiple sites. You can schedule updates or enable auto-updates, which saves you time and ensures all your sites stay up-to-date without manual intervention.
3. How can I ensure security across multiple WordPress sites?
For site security, use tools that offer centralized vulnerability scanning and monitoring for all your connected sites. With InstaWP, for example, you can monitor site vulnerabilities from one dashboard and be alerted to potential security risks, ensuring all sites remain secure.
4. Can I manage users across multiple WordPress sites at once?
Yes, platforms like InstaWP allow you to manage users across all your connected sites from one central location. You can add, remove, or modify user roles for multiple sites, saving you the hassle of logging into each site individually to manage permissions.
5. How do I handle backups for multiple WordPress sites?
To manage backups across multiple sites, consider using a site management platform that allows you to schedule automatic backups for all your connected sites. InstaWP, for example, can automate backups for every site, ensuring your data is safe and easily recoverable in case of an issue.
6. Can I automate backups for my sites in InstaWP?
Yes. InstaWP allows you to schedule automatic backups for your WordPress sites. These backups are securely stored, ensuring your data is protected at all times.
7. How does InstaWP handle staging site management?
InstaWP allows you to create several test sites and experiment with changes without affecting the live website. You can also push changes back to production with one click.
8. Can InstaWP help with bulk updates for multiple sites?
Yes, InstaWP allows you to perform bulk updates for plugins, themes, and WordPress core. You can update multiple sites with just a few clicks, saving you significant time and effort.
9. How often should I update my WordPress site?
You should update your WordPress site regularly—typically once a week. Updates should include WordPress core, themes, and plugins. Keeping everything updated reduces security vulnerabilities and ensures compatibility with new features.
10. Can I manage client sites from multiple servers in InstaWP?
Yes, InstaWP allows you to connect sites hosted on various platforms (like RunCloud, ServerAvatar, etc.) to your InstaWP dashboard. You can easily manage and monitor these sites all in one place without switching between different hosting panels.
11. Does InstaWP provide security monitoring for my sites?
Absolutely! InstaWP includes security features like vulnerability scanning and performance monitoring. It helps ensure your sites remain secure and optimized, alerting you to potential issues before they become problems.
12. How does InstaWP handle staging-to-production migrations?
With InstaWP, you can easily migrate your staging sites to production with one click. The platform ensures that the process is smooth, avoiding downtime and potential data loss during the migration, making it safe and simple to push changes live.
